Scouts Canada is a corporation created by an Act of Parliament. Each Council has a say in the governance processes of the corporation through three voting members who are elected pursuant to Policy 1014. All Scouts Canada members born before December 31, 2003, are eligible to serve as Voting Members and to vote for their Council’s Voting Members.
The Voting Members represent Councils at the Scouts Canada Annual General Meeting and vote on a series of governance resolutions, including the election of the Board of Governors. They also represent their Councils at Special Meetings, if one is called during their term. Council Voting Members are elected for a one-year term. One of the three Voting Member positions is reserved for a youth member, but it should be noted that all three Voting Members from a Council may be youth members. By-law No. 2 defines youth members as those who are under the age of 27 years on September 1, 2017.
The 2017 Annual General Meeting will be held on November 18, 2017, in Toronto. Councils may ask their Voting Members to attend by webcast, video conference, or teleconference. Online voting facilities are made available for this purpose.
A Candidate must:
- be an Ordinary Member and be registered and active within the Council that he or she proposes to represent;
- be nominated in writing by 5 Ordinary Members who are registered with the same Council as the Candidate;
- have attained the age of 14 years in the calendar year in which the election is conducted.
Filing a Nomination
Interested members may download a Nomination Form here. Nominations must be submitted to the Chief Elections Officer via e-mail (email@example.com) no later than 5:00 PM EST, May 22, 2017. A Candidate may make a Candidate Statement of no more than 750 words for distribution to the Ordinary Members. A Candidate Statement may contain external links and must be capable of being reproduced in a digital file format which when printed will not exceed one 8.5 x 11 sheet of paper.
Policy 1014 governs the voting process. Information about the voting process, timelines and frequently asked questions can be found here. The voting uses the single transferable vote system. Voters rank candidates in order of preference. This process is explained in more detail here. All Ordinary Members born prior to December 31, 2003 may may participate in electing their Council’s Voting Representatives. Voting will be online through MyScouts.ca; please ensure that your MyScouts account has been setup. Detailed instructions as to how to vote will be sent out closer to the date of the election period.
There are two main parts to this year’s process:
- Call for Nominations is open from April 22, 2017 until May 22, 2017.
- Voting opens on June 1, 2017 and closes on June 22, 2017.
The Chief Elections Officer will announce results within seven days after voting closes.